How to get more done with the time you have

TIME Management

Christmas is a busy time of the year for a lot of us. On top of our daily work and family commitments, we have parties to attend, presents to buy, dinners to prepare, trees to decorate…

What should be a relaxing and enjoyable time of the year spent in the company those we love, can sometimes seem like the most stressful time.

I coach clients who are trying to find a happy balance between career and family life, who tell me they dread the next few weeks because of the extra work load put on them.

Kate, one of my current clients, told me  the  time saving technique I am going to show you next is “the best thing since sliced bread” and that her life is a million times easier since having discovered it!

Start to use my “SIEVE IT WORKS” time saving technique right now, and allow yourself to fully enjoy this very special time of the year!

What I want you to do now is grab pen and paper and write your “TO DO”  list for today. Once you have done this, I want you to “sieve” every single task on your list by answering the following questions:

1 – IS IT URGENT?

If it has a deadline, a set date and time it needs to get done by, then write “Urgent” beside this activity.

Urgent activities may include work projects, meetings, doctor appointments…

2 – IS IT IMPORTANT TO YOU?

If getting this done is important to you and of benefit to you and your life in the long term, then write “Important” beside this task.

If doing this makes you happy, for example, making sure you eat healthy meals, or getting an exercise session done, or reading a chapter of your favourite book…

3 – CAN SOMEONE ELSE DO IT?

Are you the only person who can get this done, or can you delegate?

Whether it is a work task or a home chore, allow other people to help you. Provide guidelines on how to get the task done and tell them the result you expect.

Even if the result is not up to your standards, be ok with it being “good enough”. So, if you can delegate, write “Delegate” beside the task.

4 – CAN YOU GET RID OF IT?

If it is a “time waster”, just cross it off your list.

Time wasting activities can be: tv, the internet, video games, emails, some telephone calls…

 

You now have a list of tasks with the words “Urgent”, “Important”, “Delegate” beside them.You may also have some tasks completely crossed off your list.

Now, whether you want to use your diary, your outlook calendar, or whether you want to produce your own excel schedule, allocate time for your urgent activities and important activities for today, giving yourself some extra time (20-30 mins) .

For example, if you think a meeting should take 20 mins, allocate 40 minutes for it on your diary. This is to account for interruptions and/or delays. And if it actually takes 20 mins, you will have some extra time afterwards to relax or to  get started on your next task.

Also, make sure you delegate those  things you wrote “Delegate” beside. Whether you can do this straight away, or you have to wait until later in the day, make a note of it on your diary too, as a reminder.

At the end of today, refer back to your diary and tick off all the activities that got done with your favourite color marker. Don’t be surprised if you get a sense of accomplishment and even self pride.

Do the same thing tomorrow, and the next day, and the next day…!

Please let me know when you’ve put this technique into practice and how well it is working for you.

Talk again soon!

 

Anna

 

 

 

 

 



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